Communicating with Council

Email your input to communityinput@ucluelet.ca. All correspondence is circulated to the intended recipient(s). Specifically, correspondence addressed to Mayor and Council – whether sent electronically or by mail – is distributed to their @ucluelet.ca email addresses. However, not all correspondence is added to a Public Council Meeting Agenda. Inclusion is subject to the Corporate Officer’s review and approval.

If approved by the Corporate Officer, correspondence will be considered by Mayor and Council, usually at the first regular scheduled meeting after receipt. The deadline to submit correspondence is noon five clear days before a regular Council meeting. This means that if the regular Council meeting is scheduled to occur on Tuesday, the deadline for correspondence is noon on the preceding Wednesday.

A written response may be provided based on Council resolution. Please specify your intention: Are you providing information only? Do you have a suggestion? Are you asking a specific question or proposing a specific action? Council needs to know what you expect from them. Be sure to include your full name and contact details. All correspondence must be signed or clearly identified as coming from at least one individual who provides a legal name and mailing address.

Any correspondence you submit may become part of the public record and could be published in a Council agenda, subject to the Corporate Officer’s review and approval for inclusion. Correspondence must be signed or identified as being from, at least one person who provides a full legal name and mailing address.

For more information about how your personal information is collected and used under the Freedom of Information and Protection of Privacy Act, please contact: Corporate Services, 200 Main Street, Ucluelet BC, V0R 3A0, P.O. Box 999, or email info@ucluelet.ca.

There are many instances in which people wish to come before Council to raise concerns or address issues they feel are of importance to the community. Such an appearance before Council is called a “delegation”. People wishing to make a delegation must submit their request in writing to the Corporate Services Department.  The deadline to submit a delegation request is 12:00 p.m. five clear days before a regular Council Meeting.

Delegation Request Form

The question period is held near the end of regular Council meetings. This period provides an opportunity for the public, or a member of the press to provide input or ask a specific question of Council. Questions may be submitted during Council meetings in-person, via email to communityinput@ucluelet.ca, or through Zoom as described above.  The time limit for verbal submissions is two minutes and emails submitted during the meeting should be limited to 150 words.  Questions and comments related to items that were subject to a public hearing or for which the District is prohibited from holding a public hearing, are not permitted.

Public Hearings may be scheduled to occur during Council meetings or as stand alone events.  Other opportunities to provide public input on matters such as Temporary Use Permits and Development Variance Permits general occur during Council meetings.

For more information about upcoming Public Hearings click here.