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Communicating with Council

Click Here to Access the Zoom URL Code for the Next Council Meeting

Phone and email messages can be left at the administration office for all Council members. Refer to the bottom of this this page for contact information.

Council Meetings

The public may attend Council meetings in person or virtually (via Zoom or YouTube).

Viewing on YouTube Or Zoom

Council Meetings are live-streamed on the District of Ucluelet Government YouTube Channel and on Zoom Webinar.  Agendas are published on the District of Ucluelet website in advance, so viewers can follow along with the meeting and read the reports that Council uses to inform their decisions.  

Please note that Council accepts correspondence and delegation requests. Correspondence addressed to Mayor and Council forms part of the public record and will be published in Regular Council Meeting Agendas provided it is received by the Wednesday before the meeting. Correspondence may be submitted via email to communityinput@ucluelet.ca or mailed to the District’s Mailing address.

Participating Via Zoom 

You can use Zoom by dialing-in or by URL.  Please join the Zoom webinar five minutes before the meetings is scheduled to start. 

Participate through Zoom Webinar by dialing in -  Dial in on your phone using the phone number listed below under "Zoom Webinar Details." You will need to enter the meeting ID in order to join the meeting. Note that a participant ID is NOT required. If you would like to speak, press *9 to raise your hand and *6 to unmute yourself. Staff will unmute you when it is your turn to speak. Please state your name and address.

Participate through Zoom Webinar by URL - Use your your Zoom compatible tablet, smart phone or computer to join the meeting by clicking on the URL provided below under "Zoom Webinar Details" or entering it into your browser.  Please use your first and last name as your Zoom name that way Staff can call on you when it your turn to speak. If you would like to speak, click the "raise your hand" icon. Staff will unmute you when it's your turn. Please change your Zoom name to your full name, and state your name and address once you are unmuted. 

Upcoming Meetings - Zoom Webinar Details

 Details of Public Hearings can be found on the Public Hearings page.

September 26, 2023 Regular Council Meeting - 4:00 PM 

October 10, 2023 Regular Council Meeting - 4:00 PM 

October 19, 2023 Regular Harbour Authorirty Meeting - 4:00 PM 

October 23, 2023 Regular Council Meeting - 4:00 PM 

November 7, 2023 Regular Council Meeting - 4:00 PM 

November 14, 2023 Regular Committee of the Whole Meeting - 4:00 PM 

November 21, 2023 Regular Council Meeting - 4:00 PM 

December 7, 2023 Regular Council Meeting - 4:00 PM 

Notice of Video Recording

Zoom, a cloud-based video conferencing software, is used to conduct Council meetings. Meetings are also be recorded and live-streamed to the District of Ucluelet's YouTube Channel. Any personal information that you provide by participating in-person or as a webinar attendee, may form part of this recording. 

Personal information maintained by Zoom Video Communications, Inc. and YouTube (Google LLC) may be stored on servers located outside of Canada. Personal information collected as part of the webinar recording is collected by the District under the authority of section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA).

If you have questions regarding the collection of your personal information, please contact: Joseph Rotenberg, Manager of Corporate Services, 200 Main Street, Ucluelet BC, V0R 3A0, P.O. Box 999, or email jrotenberg@ucluelet.ca. 

Correspondence

Correspondence will be considered by Mayor and Council, usually at the first regular scheduled meeting after receipt.  The deadline to submit correspondence is noon five clear days before a regular Council meeting.  This means that if the regular Council meeting is scheduled to occur on Tuesday, the deadline for correspondence is noon on the preceding Wednesday.  

A written response may be provided based on Council resolution. Please specify your intention - are you providing information only? Do you have a suggestion? Are you asking a specific question or proposing a specific action? Council needs to know what you expect from them. Be sure to include your name and contact details on all correspondence.

Correspondence you submit will form part of the public record and will be published on the agenda or read into the record. The District of Ucluelet considers your address relevant to this matter and will disclose this personal information as it informs Council’s consideration of your opinion in relation to the subject matter, and is authorized under section 26(c) of the Freedom of Information and Protection of Privacy Act. Your personal phone number and email will not be disclosed. Please inform staff if there is any additional information such as your address, which you do not want to be published. 

For more information about the the Freedom of Information and Protection of Privacy Act please contact: Joseph Rotenberg, Manager of Corporate Services, 200 Main Street, Ucluelet BC, V0R 3A0, P.O. Box 999, or email jrotenberg@ucluelet.ca. 

Making a presentation to Council

There are many instances in which people wish to come before Council to raise concerns or address issues they feel are of importance to the community. Such an appearance before Council is called a "delegation". People wishing to make a delegation must submit their request in writing to the Corporate Services Department.  The deadline to submit a delegation request is noon by 12:00 p.m. five clear days before a regular Council Meeting. 

Delegation Request Form

Question Period

The question period is held near the end of regular Council meetings. This period provides an opportunity for the public, or a member of the press to provide input or ask a specific question of Council. Questions may be submitted during Council meetings in-person, via email to communityinput@ucluelet.ca or through Zoom as described above.  The time limit for verbal submissions is two minutes and emails submitted during the meeting should be limited to 150 words.  Questions and comments related to items that was subject to a public hearing are not permitted.  

Public Hearings

Public Hearings may be scheduled to occur during Council meetings or as stand alone events.  Other opportunities to provide public input on matters such as Temporary Use Permits and Development Variance Permits general occur during Council meetings.  

For more information about upcoming Public Hearings click here. 

District of Ucluelet Administration Office

Mailing Address:
PO Box 999
Ucluelet, BC V0R 3A0

Civic Address:
200 Main Street
Ucluelet, BC V0R 3A0

Telephone (General Inquiries) 250-726-7744
Mayor's Telephone 250-726-7744
Email info@ucluelet.ca